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| 1 | +<!--#set var="title" value="SRCF EGM of 28 April 2024" --> |
| 2 | +<!--#include virtual="../inc/header.html" --> |
| 3 | +<h1><!--#echo encoding="none" var="title" --></h1> |
| 4 | +<p><strong>Venue:</strong> Intel Lab in the William Gates Building</p> |
| 5 | +<p><strong>In attendance:</strong></p> |
| 6 | +<ul> |
| 7 | + <li>Mathew Blowers (mb2528, Junior Treasurer)</li> |
| 8 | + <li>Brychan Thomas (bt416, Publicity officer)</li> |
| 9 | + <li>Max Smith (ms2922)</li> |
| 10 | + <li>Eleanor Clifford (ecc73)</li> |
| 11 | + <li>Christos Falas (cf575)</li> |
| 12 | + <li>Varun Latthe (vl331)</li> |
| 13 | + <li>Jack Peck (jp2002)</li> |
| 14 | +</ul> |
| 15 | +<p><strong>Apologies:</strong></p> |
| 16 | +<ul> |
| 17 | + <li>Nils André (na600, Secretary)</li> |
| 18 | + <li>James Steiner (na600, Chair)</li> |
| 19 | +</ul> |
| 20 | +<h2>EGM purpose</h2> |
| 21 | +<ul> |
| 22 | + <li>To elect to the position of Junior Treasurer and Publicity Officer.</li> |
| 23 | +</ul> |
| 24 | +<h2>Elections</h2> |
| 25 | +<ul> |
| 26 | + <li>Christos and Varun were agreed to be the Tellers for purposes of counting votes.</li> |
| 27 | +</ul> |
| 28 | +<h3>Junior Treasurer</h3> |
| 29 | +<ul> |
| 30 | + <li>Max Smith nominates self.</li> |
| 31 | + <li>Max Smith received 7 votes. RON received 0 votes.</li> |
| 32 | + <li>Max Smith was elected to Junior Treasurer</li> |
| 33 | +</ul> |
| 34 | +<h3>Publicity officer</h3> |
| 35 | +<ul> |
| 36 | + <li>Remains vacant.</li> |
| 37 | +</ul> |
| 38 | +<h2>Improving SRCF publicity</h2> |
| 39 | +<ul> |
| 40 | + <li>Publicity for SRCF seems low despite the large range of society that rely on SRCF's services.</li> |
| 41 | + <li>Suggestion to put a banner at bottom of websites hosted by SRCF.</li> |
| 42 | + <li>Further suggestion for a banner at bottom of emails.</li> |
| 43 | +</ul> |
| 44 | +<h2>Email Systems</h2> |
| 45 | +<ul> |
| 46 | + <li>SRCF systems are downstream of university email systems, which are being shutdown.</li> |
| 47 | + <li>To continue service, we therefore need to remove this dependence.</li> |
| 48 | + <li>If we change to receive email directly, we will no longer be able to rely on the university's spam filtering systems.</li> |
| 49 | + <li>There may still be a university wide system for outgoing mail.</li> |
| 50 | + <li>Current date for university system shutdown is October 2024.</li> |
| 51 | +</ul> |
| 52 | +<h2>Suggestion from Berkley CSUA to backup systems between the two societies.</h2> |
| 53 | +<ul> |
| 54 | + <li>Need to check how much disk space we have available, and how much data Berkley wishes to backup to us.</li> |
| 55 | + <li>SRCF systems currently have 5TB used of 20TB.</li> |
| 56 | + <li>Unsure how much of this is user directories, which is the intended data to backup.</li> |
| 57 | +</ul> |
| 58 | +<h2>25th anniversary annual dinner</h2> |
| 59 | +<ul> |
| 60 | + <li>All SRCF members will be invited.</li> |
| 61 | + <li>SRCF membership is for life so this includes all past and currently active members.</li> |
| 62 | + <li>Suggestion to partially fund the dinner, perhaps only for previous donors.</li> |
| 63 | + <li>Suggestion to send out an email with the date for the dinner to gather expressions of interest, with further details to follow later.</li> |
| 64 | + <li>Provisionally agreed on Sunday 16th June.</li> |
| 65 | +</ul> |
| 66 | +<h2>Action items</h2> |
| 67 | +<ul> |
| 68 | + <li>Check on executive chat if there is sysadmin bandwidth available to support setting up backup with Berkley CSUA.</li> |
| 69 | + <li>Check how much data Berkley CSUA would request to backup to SRCF.</li> |
| 70 | + <li>Plan 25th anniversary dinner.</li> |
| 71 | + <li>Finalise decision on date and venue for 25th anniversary dinner.</li> |
| 72 | +</ul> |
| 73 | +<!--#include virtual="../inc/footer.html" --> |
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