Merge pull request #55 from SRCF/december-meeting-minutes

December meeting minutes have now been added!

Author: alethkit

minutes/2024-12-16.html

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+<p><strong>Venue</strong> : Google Meet</p>
+<p><strong>In attendance</strong>:
+  <ul>
+    <li>Mathew Blowers (mb2528, Chair)</li>
+    <li>Max Smith (ms2922, Junior Treasurer)</li>
+    <li>Bekalu Terefe-Zenebe (btt31,Secretary)</li>
+  </ul></p>
+<h2 id="report-on-december-hackday-results-bekalu">Report on December
+hackday results (Bekalu):</h2>
+<ul>
+<li>cmtc3 to work on mail switchover</li>
+</ul>
+<h2 id="january-hackday-scheduling-bekalu">January hackday scheduling
+(Bekalu):</h2>
+<ul>
+<li>Most likely either 25th of January (W1 Lent) or 1st of February (W2
+Lent)</li>
+<li>Mathew: only 5 new volunteers expected, absolute maximum of 10
+volunteers</li>
+<li>Unlikely to pursue public recruitment for this hackday</li>
+</ul>
+<h2 id="hsbc-bank-account-updates-mathew">HSBC bank account updates
+(Mathew):</h2>
+<ul>
+<li>Max (Jr. Treasurer) is now on mandate</li>
+<li>Safeguarding provisions on bank account causing issues with
+access</li>
+<li>Max to be made a primary user of bank account</li>
+</ul>
+<h2 id="hosting-the-anniversary-dinner-max">Hosting the anniversary
+dinner (Max):</h2>
+<ul>
+<li>Since previous sysadmins may be travelling from abroad, we should
+give enough notice</li>
+<li>Potential date: 3rd week of February</li>
+<li>Weekends would work best for most</li>
+<li>Given 3rd week of February, this would be Saturday, the 22nd of
+February</li>
+<li>Funding policy (who gets a free meal) to be decided at a later
+point</li>
+<li>May want to track down curry house where SRCF was founded</li>
+<li>Ask current, possibly former sysadmins
+<ul>
+<li>Would Malcolm Scott know?</li>
+</ul></li>
+<li>Max responsible for anniversary dinner preparations</li>
+</ul>
+<h2 id="next-meeting">Next meeting</h2>
+<ul>
+<li>Near beginning of Lent term
+<ul>
+<li>After Max hands in Category Theory take-home exams</li>
+</ul></li>
+</ul>
+<h1 id="post-meeting-events">Post-meeting events</h1>
+<p><strong>Context</strong>: The meeting was scheduled via a WhatsApp
+group chat, and conversation continued on there after the meeting was
+concluded.</p>
+<p>Additional context in #executive IRC/Discord channel</p>
+<h2 id="donations-database-max">Donations database (Max)</h2>
+<ul>
+<li>Queried about status of the donations database in the executive wiki
+<ul>
+<li>Mathew (Chair): currently unused</li>
+</ul></li>
+</ul>
+<h2 id="yearly-accounts-max">Yearly accounts (Max)</h2>
+<ul>
+<li>Last set of accounts filed an unspecified number of years ago</li>
+<li>Max (Jr. Treasurer) requires full list of assets owned by the SRCF
+<ul>
+<li>This would include a list of all physical servers</li>
+</ul></li>
+<li>Max granted access to Netbox to view list of servers by</li>
+<li>Max does not have time to perform value estimates of servers in what
+remains of 2024, so plan is to miss accounts filing for 2024 and file
+accounts in 2025.
+<ul>
+<li>Secretary note (2025-01-26): this will require preparing accounts
+beforehand for the incoming Junior Treasurer in 2025, or documentation
+of the process.</li>
+</ul></li>
+<li>Apparently still listed as a society in University webpage despite
+not filing accounts</li>
+</ul>
+<h1 id="switching-bank-accounts-max">Switching bank accounts (Max)</h1>
+<ul>
+<li>HSBC currently charging £5 per month for the past few years</li>
+<li>Max raises possibility of using NatWest (no monthly fee, used by
+CyberSoc)
+<ul>
+<li>Mathew concurs, suggests making a decision on switching banks in
+next meeting</li>
+</ul></li>
+</ul>
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